EM Invoicing is GaP Solutions' automated supplier invoice processing solution for independent retailers, built into EM Cloud™. Powered by AI document automation, it captures invoice data by scan or email, converts it to digital format, verifies it against product files and GST information in EM Cloud™, flags variances before they affect margin, imports finalised data to update cost prices and inventory, and stores the invoice digitally.
EM Invoicing also links to accounting software – including Xero, MYOB, Finance One and XCHANGE IT – pushing trading and purchasing data daily and mapping GL codes for faster reconciliation.
GaP Solutions developed this capability to process 10,000–15,000 supplier invoices a month across 3,000+ supplier layouts; that same engine now runs inside EM Invoicing for retailers. Formerly known as Ezi Scan.
Scan invoices via the EM Scan button on your multifunction printer, or email them directly.
Digital technology converts your invoice from paper or PDF to structured digital data.
Supplier details, pricing, product information and GST are checked against your EM Cloud™ system and verified.
Finalised data imports into EM Cloud™, automatically maintaining cost and sell-price margins and updating stock on hand and purchase history.
A detailed discrepancy report shows incorrect charges – use it to raise credit notes on overcharged invoices.
Invoices are stored digitally within EM Cloud™ for future reference and audit.
Scanning capabilities match invoices to product files and identify pricing discrepancies automatically, so your team adjusts prices without manual line-by-line comparison. Account linking enables faster bank reconciliation by sending trading and purchasing data to your accounting package daily.
In GaP Solutions' own operations, processing time fell from around 40 minutes per invoice to about 2 minutes – a 95% reduction – using the AI automation engine that powers EM Invoicing. Account linking transfers all trading and purchasing data in a few clicks, reducing accounting fees and end-of-day admin.
Source: GaP Solutions case study.
AI extraction runs at 99.5% accuracy across 3,000+ supplier invoice layouts. The software extracts line items, tests them for internal consistency, and alerts your team to resolve discrepancies – then updates stock and cost pricing automatically.
Source: GaP Solutions case study.
Measured in GaP Solutions' own invoice processing operation, running the same AI engine that powers EM Invoicing.
| Metric | Before | After |
|---|---|---|
| Time per invoice | ~40 minutes | ~2 minutes |
| Overall speed improvement | – | 95% faster |
| AI extraction accuracy | Manual, error-prone | 99.5% |
| Supplier layouts handled | Reviewed by hand, one at a time | 3,000+ read automatically |
Source: GaP Solutions case study – AI-powered supplier invoice automation.
"We can put a document in, it identifies what it is, assigns workflows to process it in a timely manner, and we get back the structured data. That's the most powerful option – and one of the largest cost benefits. Once it's set up, it just works all the time." John Goodacre – Director, GaP Solutions
EM Invoicing maps General Ledger (GL) codes within EM Cloud™ to match your accounting package, then sends trading and purchasing data daily. The result: faster bank reconciliation, fewer accounting hours, and significantly lower accounting costs.
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Supported accounting software
